Accessing a journal entry

  • Posting Journal
    • Sign in to your Guesty account.
    • In the side navigation menu, click icon Accounting to open the dropdown menu.
    • Under General ledger, select Posting journal.
    • To the right of the journal entry, click the horizontal ellipsis and select View transaction.



  • Reservation
    • Sign in to your Guesty account.
    • In the side navigation menu, click icon Reservations.
    • Select the relevant reservation.
    • In the gray banner at the top of the page, click Balance due or Payout.
    • Scroll down to the "Accounting folio".
    • To the right of the journal entry, click the vertical ellipsis and select View and edit journal entry.


Edit a journal entry

  • At the top right of the right side panel, click Edit. 
  • Update the relevant fields: 
    • Amount: When you change the credit amount, the debit updates automatically to keep the entry balanced. 
    • Date: Update the recognition date for entries in open periods. 
    • Accounts and Ledgers: Select different ledgers and accounts for manual entries. 
    • Entry Details: Edit the entry name, description, or category. 
    • Click Update journal entry. 
    • Optional: In the confirmation screen, add a note in the Reason for edit field to explain the change for the audit trail. 
    • Click Update changes. 



Understand Editing Restrictions

  • Certain fields are locked or "grayed out" to ensure financial integrity and compliance. Review the limitations below:
    • Locked periods: You can't change the amount or date of entries in a locked accounting period because this impacts past owner statements and opening balances.
    • Disbursed or paid entries: If an entry is already paid or disbursed, you can only edit the Name and Description.
    • Reservation-based entries: For entries created automatically through a reservation, the Ledger and Account fields are locked to match the original reservation data.
    • Cash or payment journal entries: These journal entries can't be edited. You must edit the amount and date of cash transactions through the original payment flow.
    • Reconciled or grouped entries: You must unreconcile or ungroup an entry before you can change the amount or date.

Guesty Help Desk Article